Last updated: 19 June 2026
Who we are
FootyBase is a club management platform for grassroots football clubs, operated by Elliott Cook. Questions: elliott.cook@icloud.com.
What data we collect
- Club administrators: Name, email, phone number
- Coaches: Name, email, phone, DBS details, coaching qualifications, safeguarding certification
- Parents/guardians: Name, email, phone, address, bank details (via GoCardless)
- Players: Name, date of birth, gender, medical notes, emergency contacts, FA registration number, headshot photograph
Why we collect it
- Managing player registrations and membership records
- Collecting monthly fees via Direct Debit
- Maintaining coach compliance records
- Club communications and fixture information
- Ensuring safety and welfare of all members
- Meeting Football Association registration requirements
Legal basis for processing
- Contract: Managing membership and collecting fees
- Legitimate interests: Club administration and safeguarding
- Consent: Photographs and marketing
- Legal obligation: FA registration and safeguarding requirements
How we store your data
All data is stored securely on UK-based servers with TLS/HTTPS encryption. Access is restricted to authorised club personnel via role-based controls. Payment information is handled entirely by GoCardless and never stored by FootyBase.
How long we keep your data
- Player registration data: duration of membership plus 3 years
- Payment records: 7 years for accounting purposes
- Safeguarding records: in accordance with FA guidelines
Who we share data with
- GoCardless: Direct Debit payment processing
- The Football Association: Player and coach registration
- County FA: League registration and compliance
- Brevo: Transactional email delivery
Your rights
Under UK GDPR you have the right to access, correct, delete or port your data, and to object to or restrict processing. Contact us at elliott.cook@icloud.com. You may also complain to the ICO at ico.org.uk.
Cookies
FootyBase uses essential cookies only to keep you logged in. No advertising or tracking cookies are used.